Overview
We are seeking a detail-oriented Payroll & Contract Manager to oversee client contracts, company payroll functions and to manage payroll and accounts receivable office employees. The ideal candidate will possess strong analytical skills and a solid understanding of payroll and accounting principles, including general ledger reports, accounts receivable, and payroll processes. This role is crucial in ensuring compliance with contractual obligations while maintaining accurate payroll and contract records.
Benefits:
-Health (Medical, Dental, Vision, Life, etc.) insurance
-401(k) matching
-Paid time off
-Retirement plan
Pay range: $70,000 - $90,000 per year depending on experience.
Qualifications:
-3+ years of AR resolution.
-Familiar with contracts and exposure to liens.
-BA degree preferred (not required)
-Microsoft Office proficient; Excel proficiency is a must.
-Data base interaction.
-Run and create reports.
-Attention to detail and ability to check for accuracy
-Pass background check and credit check.
Responsibilities:
Accounts Receivable Management
-Oversee all invoicing entries by staff. Ensure billing process has integrity for completeness/accuracy.
-Track jobs for special payment arrangements, including deposits, change orders and price changes.
-Publish AR aging analysis and reactions.
-Reconcile sales reports to the GL.
Lien Management
-Ensure filing of preliminary liens for Customers/builders.
-Assess accounts to determine need for lien.
-Review/escalate any issues outside of policy to Snr Mgt.
-Prepare lien paperwork to be filed if needed.
Payroll Management
-Oversee weekly payroll processes and staff entries. Ensure accuracy of calculations and labor code compliance.
-Review submissions from Field Managers for all secondary payment issues.
-Provide support for any legal request to provide payroll information.
-File quarterly payroll tax returns with IRS & State.
-Maintain vacation Schedule, updated quarterly and prepare vacation Accrual.
-Prepare and reconcile monthly workers compensation report, and monthly sales commission statements.
Contract Administration
-Collect and document all contracts received.
-Work with Sales team to obtain amendments, COs and POs.
-Prepare access to Contract Tab for Prelims.
-Reconcile contract journal cards to ensure contracts are billed in full.
-Oversee outside city business licenses, apply and renew.
Insurance
-Work with insurance broker to obtain COI for customers.
-Work with outside OCIP administrators to complete OCIP enrollment process and COI for Royal.
-Provide necessary documents and summaries for audits.
-Staff and Office Management
Manage, train and assess the following positions:
-Payroll Clerk
-AR Clerks