Grants Assistant

The New York Health Foundation (NYHealth) seeks a Grants Assistant to directly support the Grants Management team.

NYHealth Background:

The New York Health Foundation (NYHealth) is a private and independent foundation dedicated to improving the health of all New Yorkers, especially people of color and others who have been historically marginalized. NYHealth began operations in 2006; today, it has approximately $350 million in assets and a $17 million annual grants and operations budget.

NYHealth is committed to making grants and making a difference beyond grant dollars: informing health care policy and practice; spreading effective programs to improve the health system; serving as a convener of health leaders across the State; and providing technical assistance to grantees and partners. Today, the Foundation concentrates its initiatives on three priority areas: Primary Care; Healthy Food, Healthy Lives; and Veterans’ Health. NYHealth also engages in responsive grantmaking through a Special Projects Fund.

Position Overview:

The Grants Assistant provides administrative support for the grants management process and assists program and finance staff in all grants-related activities. The Grants Assistant creates and monitors reporting schedules, deadlines, and requirements to ensure consistent grant processing. The Grants Assistant reports to the Senior Grants Manager; serves on a team with the Senior Grants Manager, Finance Associate, and Vice President of Finance and Operations; and interacts regularly with program staff.

Reports to: Senior Grants Manager

Responsibilities:

• Monitor grants in an online grants management database (Salesforce) to ensure timely submissions of grantee reports, program staff approval, and payment requests to finance staff.
• Support and collaborate with the Senior Grants Manager; assist in database management, including generating reports to analyze grantmaking data and troubleshooting system issues to streamline grantmaking processes.
• Work with Salesforce help desk and consultant to implement system improvements as recommended by the Senior Grants Manager.
• Support Senior Grants Manager to implement new grants management database system.
• Generate correspondence related to awards, reports due, payment schedules, payment requests for finance staff, grants closing, no-cost extensions, budget modifications, and other grant-related issues.
• Act as liaison and information resource for grantees and applicants, providing technical assistance in using the grants management database for grantees, applicants, and staff.
• Ensure all due diligence materials are received and in compliance with NYHealth policies prior to review by finance staff.
• Maintain accurate grant files in the grants management database.
• Review the grants management inbox daily and respond as needed to inquiries.
• Assist finance staff and the Senior Grants Manager with annual audit.
• Identify and participate in professional development activities.
• Take on special projects as assigned.

Required Experience and Background:

• A bachelor’s degree and at least two years of work experience in a professional setting is preferred.
• Experience working with database software is strongly preferred.
• Excellent computer skills, including facility with Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
• Strong analytical skills to be used when building reports and troubleshooting in database
• Proactive approach to addressing challenges with excellent problem-solving skills.
• Superb project management and organizational skills. Ability to manage time and multiple priorities independently.
• Attention to detail and follow-through ability.
• Exceptional interpersonal skills: collegial, energetic, flexible, motivated, and able to develop productive relationships with colleagues, grantees, and applicants. Can work independently and as part of a team. Works well with and welcomes opportunities to work across diverse cultures.
• Strong written and oral communication skills.