Overview:
We are seeking a dedicated Administrative Assistant-Front Desk Receptionist to join our team.
The ideal candidate will be responsible for providing exceptional service and administrative support in a church office setting.
Overall Responsibilities:
• Telephone and Office Reception: - Welcome callers, visitors, parishioners, and staff with congenial and helpful attitude; - Direct calls and messages to the appropriate staff or volunteers; - Keep relevant staff informed about the progress of office projects and tasks within their areas of responsibility.
• Event Coordination: - Create and track RSVPs for church events as needed; - Act as point of contact for events between staff, volunteers, and outside contacts; - Schedule weekly volunteers; - Write and distribute emails, letters, and forms.
• Database Management: - Ensure the computer membership database records are accurate and up-to-date, including information on new members, transfers, baptisms, funerals, etc.; - Record & track weekly service attendance.
• Office and Environment Maintenance: - Maintain a neat office environment; - Keep church entrance spaces organized with up-to-date publications and other relevant information.
• Additional Responsibilities: - Perform other duties as assigned; - Assist with general office tasks to support the team; Assist in preparing annual reports.
Requirements:
• Previous experience office experience is preferred.
• Proficiency in using Microsoft Office (Word, PowerPoint, and Excel) or similar software.
• Familiarity with handling multi-line phone systems.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and work efficiently in a busy environment.
• Understanding of basic office procedures.
• Valid driver's license required.
• Ability to treat others with kindness, compassion, and be discrete about their needs regardless of their position in life.
• Ability to keep records, spreadsheets, and files organized.
Position Type: Part-Time, 20 hours/week
Pay Range: Starts from $19- $23.00 per hour depending on education and/or experience
Work Schedule: Monday – Thursday, 9am – 3pm
Work Location: Fully in-person position at the St. Francis Office, 2200 Via Rosa, Palos Verdes Estates, CA
90274, (310) 375-4617.
