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Office Assistant Job Description
▪ Approximately 20 Hours/Week. Could be More. Some Flexibility with Days and Time
▪ Self Starter
▪ Invoicing Customers, Typing Bids and Sending Out by Email or Mail
▪ Manage Apex Email and Respond to Customers
▪ Invoice Customers without John (owner) having to be in the office after some length of training
▪ Help write estimates and send them out
▪ Basic Computer Skills, Microsoft Office, saving files, emailing, sending attachments etc.
▪ Find New Calendar App and Manage with Employees
▪ Filing Papers and Electronic Filing
▪ Keeping Office Organized and Clean
▪ Filling Out Applications, Permits, and other Forms
▪ Know How to Use a Desktop Computer
▪ Basic Use of Quick books - Not to Interfere with Bookkeepers QB Use
▪ Communicating with Website Provider, Sending Pictures etc.
▪ Manage Google Listing and Work with Website Provider
▪ Communicating with Customers
▪ Customer Service via phone, email and mail
▪ Check back with Customers about Existing Bids
▪ Other Office Duties as Needed
▪ Ability to interact skillfully and politely with customers in both written and oral communications
▪ Ability to follow consistent processes to keep multiple jobs organized
▪ Help with Social Media Posting, Google, Advertising Posting
▪ Need to be able to effectively and efficiently deal with gov't paperwork, red tape and communication for some jobs
▪ On Site Location in Albany, Oregon
▪ Attend Networking Events

Apex Property Clearing & Recycling

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Office Assistant