Please note that we are only considering candidates who are based in the New York City area at this time.

RTB House is a global DSP with 1,000+ specialists that help brands expertly navigate the blurred lines between branding and performance. Born and having grown to become a leader in display retargeting, RTB House now offers a suite of full-funnel marketing solutions that address the challenges brands face today to drive more efficient and impactful media buys.

As an Administrative & Office Manager, you will manage all aspects of the NYC office, including operations, vendor relationships, and compliance, while serving as the primary liaison with building management. You will coordinate administrative functions such as processing expenses, monitoring budgets, and supporting cross-departmental initiatives with Finance, HR, and HQ Administration. Additionally, you’ll assist with onboarding, organize team events, and oversee travel arrangements to ensure smooth operations and foster a positive company culture.

If you’re a proactive, highly organized professional with strong communication skills and a proven ability to manage office operations, administrative support, and event planning, this could be the perfect opportunity for you to make a meaningful impact and help shape our workplace culture!

What You Will Do:

Office Management & Operations

Oversee and manage all aspects of the NYC office, ensuring efficient and cost-effective operations.
Serve as the primary liaison with building management to address facilities-related needs.
Manage office spaces, including co-working arrangements, leases, and workspace allocation.
Research, negotiate, and procure office equipment, furniture, and supplies, ensuring cost-efficiency.
Maintain vendor relationships, including sourcing, negotiating contracts, and managing procurement processes.
Monitor and ensure compliance with local, state, and federal health, safety, and building regulations.

Administrative Support

Coordinate administrative functions across the U.S. business, including:

Accounting: Process travel expenses and vendor invoices.
Budgeting: Prepare and monitor budgets for office operations, events, branded materials, and swag.
Auditing: Track office equipment and maintain accurate internal documentation.
Contracts & Insurance: Collaborate with the legal team to monitor contract renewals and ensure insurance compliance.
Prepare, review, and manage internal documents, reports, and communications.
Support cross-departmental initiatives, collaborating with Finance, HR, and HQ Administration.

Human Resources Support

Assist with onboarding and offboarding processes, ensuring equipment and resources are ready for new and existing employees.
Coordinate team events, fostering a positive and inclusive company culture.

Event Planning & Marketing Support

Organize and oversee company events, from team-building activities to one-off initiatives.
Provide assistance with advertising, marketing research, and quality control to ensure brand consistency across all projects.

Travel Coordination

Arrange business travel and accommodations for team members as needed.
Manage travel platforms, ensuring smooth and efficient travel arrangements.

What You Will Bring:

At least 2 years of office management or other relevant administrative experience.
Strong organizational, problem-solving, and planning skills.
Excellent verbal and written communication skills.
The ability to work independently.
A team-player mindset with a positive attitude.
Proficiency in software/systems such as Microsoft Office, Google Suite, and project management tools (e.g., Monday.com, Asana).
Physical requirements (e.g., ability to lift, sit, stand, bend, etc.).

Don’t meet every single requirement? At RTB House we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but unsure about every qualification, we encourage you to apply. We may have just the job for you.

The salary range for this role is $79,000 to $85,000 in base pay, and is exclusive of any bonuses or benefits. The base pay offered will be determined on a case by case basis based on your experience, skills, training, certifications and education, etc., and will be informed by market data.

Why RTB House:

YOUR WORKPLACE, YOUR CHOICE. We offer permanent remote work. Or in-office. Or a hybrid combination of both. Your choice. Do You!

AWARD WINNING TECH. A recognized industry leader with industry wide acknowledgements for innovations including:

o 2022 Best Overall Programmatic Tech (buy side)' – drum awards

o ‘2023 Top 50 Programmatic Power Players’ – AdExchanger

o ‘Best Places to Work’ - BuiltIn NYC, 2023

o ‘Great Place to Work’ certified - 2023

o 6x Fastest Growing Companies’ - Financial Times (top 1%)

o AI Excellence Award for AI Full Funnel Marketing Solution

o MarTech Breakthrough Award for AdTech Innovation

o Stevie International Biz Awards: AI Full Funnel Gold - "Most Innovative Company of the Year" 2021-2020-2019 (3X Award Winner) - Streaming Video Ads - "Customer Service Dept. of the Year" - Marketing/PR Solutions - AI / Machine Learning - Innovation of the Year for Social - AI / Machine Learning.

HAVE A VOICE. You will have a direct impact on the success of the company. Your work matters and is essential to the evolution, growth, and success of our business.

GROWTH. We prioritize your growth and career path with your goals and passions in mind, offer comprehensive and continuous training, and a stipend for external courses.

BENEFITS. Extensive benefits package including 100% coverage of your medical insurance premium, matching 401K plan, vacation days, sick days, office stipend, phone or internet stipend, baby cash, stipend for external training and more.

RECOGNITION. Performance bonus eligibility.

COMMUNITY. In-person and virtual events including coffee socials, happy hours, and off-site summits. You will get to work with amazing, inspiring, passionate people in one of the fastest growing sectors in online advertising.

Information on Equal Treatment Policies

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Administrative & Office Manager