Position Details

Position Information

Recruitment/Posting Title
Sr. Proj Mgmt Analyst

Job Category
Staff & Executive

Department
CINJ-SR Mgmt

Overview

Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves.

Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities.

Curiosity and Discovery, Integrity, Collaboration, Cultivating Diversity, Respect and Caring, Perseverance.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Sr. Proj Mgmt Analyst within the Rutgers Cancer Institute of New Jersey.

The Rutgers Cancer Institute funds labs that offer scientific services to faculty at Rutgers University, members of the Rutgers University and Princeton University Cancer Center Consortium, and other investigators. These labs are termedShared Resources and employ several Rutgers faculty and staff.The primary purpose of the Senior Proj Mgmt Analyst, Shared Resources position is to, under the direction of the Assistant Director, Shared Resources, provide coordination and data management for the NIH/NCI Cancer Center Support Grant (CCSG) and other cancer center-supported shared resources.

The Sr. Proj. Mgmt. Analyst will work with the Assistant Director and Finance Manager to update grant salaries support, catalog equipment and equipment service contracts for all shared resources, and help with updating the funding sources for all of the invoices related to shared resources. The analyst is responsible for reporting financial metrics, billing, surveys, and monitors user satisfaction, analyzing data, directly supporting the administration of these labs as needed, and formulating conclusions for evaluation of CCSG and center requirements related to the management of shared resources.

Among the key duties for this position are the following:

Works with the Assistant Director to survey satisfaction of the Institute's Shared Resources of the Rutgers Cancer Institute, which approximately 150 independent Rutgers Faculty use annually. Tracks the actions taken in response to comments and prepares documents detailing user comments resolution using Excel, Qualtrics, and other software. Assists with deploying shared resources, user satisfaction surveys, and needs assessment surveys.
Schedules annual meetings for each Shared Resources Advisory Committee, tracks actions taken in response to recommendations quarterly, and reports on the resolution of each committee's recommendations annually. Each meeting includes scheduling for 15-20 participants.
Is responsible for the financial accounting of the Rutgers Cancer Institute Biostatistics Shared Resource (BSR), involving several biostatisticians who work on multiple projects simultaneously. Tracks the utilization reported by Biostatisticians and marks the progress of the specific projects they support. Collects utilization every two weeks, uploads utilization on the Rutgers billing and project management software iLab (Agilent) and charges the Rutgers Faculty supported by the BSR biostatisticians. The BSR is utilized by approximately 50 independent Rutgers Faculty annually.
Responsible for the project management and administrative support for the iLab software by Agilent, such as but not limited to: adding new shared resources into the system and/or services; creation and maintenance of shared resource user profiles; operator training on software use; management of user fees including updating membership data that determine the user costs; management of facility SKUs and price list; troubleshooting issues for operators; interface with Agilent; communication of system upgrades and modifications to iLab stakeholders; generation and recordkeeping of SKU, use and user reports; invoicing/accounts receivable (AR) management; generation and distribution of invoices as needed; collection and posting of user payments as needed; preparation and distribution of AR reports illustrating outstanding aging invoices; follow-up on past due invoices; and creation and maintenance of iLab administrator and operator manuals.
Supports all administration and project management of all SRs as assigned.

Position Status
Full Time

Hours Per Week

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

FLSA
Exempt

Grade
28S

Position Salary

Annual Minimum Salary
79877.00

Annual Mid Range Salary
96133.00

Annual Maximum Salary
114343.00

Standard Hours
37.50

Union Description
HPAE 5094

Payroll Designation
PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience

A bachelor's degree in business, data management or a related field plus four (4) years of professional experience in management of research core facilities. Planning, coordinating, evaluating, and managing projects/programs, developing action plans, and researching and data interpretation/analysis required.
Equivalent education, experience, and/or training may not be substituted for the degree requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Must demonstrate proficiency with preparing fully and professionally formatted documents using Microsoft Word, have extensive familiarity with Excel spreadsheets, and be comfortable learning and using database software.
A highly organized individual who can multi-task, work independently, and take the initiative when starting and completing projects.
Effective oral and written communication skills.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

Standing, sitting, walking, talking and hearing. No special vision requirements.
Lifting up to 25 lbs.
Office environment. Moderate noise.

Special Conditions

During grant and site visit preparation phases, overtime may be required.

Posting Details

Posting Number
24ST2643

Posting Open Date
11/12/2024

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Rutgers University - New Brunswick

City
New Brunswick

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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