The Los Angeles Community College District (LACCD) invites applications for the position of Senior Administrative Assistant. A Senior Administrative Assistant performs a variety of responsible administrative support duties to relieve a senior administrator of administrative details relative to the business operations of the assigned organizational unit.
Only the first 300 applications will be accepted.
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COMPENSATION & BENEFITS
Monthly Salary: $5,384.08-$6,669.93* ($64,608.96-$80,039.16 annually)
*Salary Information is based on a full-time, 12-month position
Health Benefits: District-paid medical, dental, and vision insurance plans for employee and dependents. A $50,000 life insurance policy is provided free of charge for each employee. A Health Reimbursement Account (HRA) with $1,500 contributed by LACCD annually.
Paid Time Off: 12 full-pay days and 88 half-pay days of illness leave per year, 19 paid holidays per year, and accrued vacation time from 10-24 days per year depending on the position. Other paid time off options are also available.
Retirement: Employees become members of the Public Employees Retirement System (PERS) pension. Employees are also covered by Social Security.
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TYPICAL DUTIES
Assists a senior administrator by assuming responsibility for administrative details involving a combination of the following duties:
Coordinates office workflow and functions and processes administrative details not requiring the immediate attention of the supervisor.
Answers inquiries, refers callers and/or visitors to appropriate office or person, explains policies and procedures related to the business operations of the assigned organizational unit and speaks for a senior administrator in personal and telephone contacts.
Acts as an intermediary between supervisor and administrators, staff, the public, and others by transmitting messages, requests, and authorizations, both written and verbal.
Keeps supervisor apprised of office activities, approaching deadlines, status of pending operational documents, and other requested information.
Prepares correspondence, memoranda, agendas, procedural guides, tables, reports, bulletins, flyers, brochures, and other publications utilizing a variety of software applications.
Schedules and arranges for meetings, conferences, travel accommodations, office activities, events, and appointments for supervisor and processes any necessary paperwork.
Compiles a variety of information from various sources and prepares summaries and reports for supervisor.
Proofreads and edits reports and other documents for accuracy, completeness, and compliance with established procedures and guidelines.
Screens and processes incoming office correspondence and documents.
Attends meetings; records/transcribes and prepares minutes or summaries of proceedings.
Anticipates and compiles materials needed by the administrator for conferences, correspondence, appointments, meetings, and telephone calls.
Prepares and processes various operational documents related to the business operations of the assigned organizational unit including activities such as purchasing, contracts, reimbursements, personnel assignments, and timekeeping.
Compiles office budget and supporting data, maintains control of expenditure accounts, and recommends or initiates adjustments in accounts.
Effectively utilizes computer equipment, specialized software applications, and a variety of standard office equipment used for processing the work of an organizational unit.
Develops and maintains data bases and maintains a variety of office files and records.
Posts and updates information on office website.
May assign and review the work of the office staff.
Performs related duties as assigned.
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VACANCIES
A vacancy currently exists at Los Angeles Harbor College, 1111 Figueroa Place, Wilmington, 90744. The hiring list established by this examination will also be used to fill future vacancies as they occur during the life of the list.
Our Colleges include: Los Angeles City College; East Los Angeles College; Los Angeles Harbor College; Los Angeles Mission College; Los Angeles Pierce College; Los Angeles Southwest College; Los Angeles Trade-Technical College; Los Angeles Valley College; West Los Angeles College
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MINIMUM REQUIREMENTS:
Education and Experience:
An associate degree or its equivalent from a recognized college or university, preferably with a major in computer applications and office technology (CAOT), business administration, or a related field AND two years of full-time, paid experience in providing administrative assistance to an administrator or manager. Two years of additional qualifying experience may substitute for the degree requirement.
For a complete job description including the Knowledge, Skills, and Abilities associated with the position please visit our website.
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HOW TO APPLY
Completed applications must be submitted through our online employment system –
https://www.jobapscloud.com/LACCD/sup/BulPreview.asp?R1=25&R2=2468&R3=001
Please see our job board for the filing deadline.
For a listing of other job opportunities with the Los Angeles Community College District refer to our Web Page at https://jobapscloud.com/laccd/jobboard.asp.
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SELECTION PROCESS
The selection process may consist of one or more exam parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
Selection and promotion are based on a competitive examination process. Candidates who pass all exam parts are placed on an eligibility (hiring) list based on their overall exam score. In accordance with legal requirements, hiring departments may make job offers to candidates in the top three ranks of the eligibility list.
https://www.jobapscloud.com/LACCD/sup/bulpreview.asp?R1=25&R2=2468&R3=001
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ACCOMMODATION
Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.
In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.
