Salary: $35.23 - $47.89 Hourly
Location : City of Long Beach, CA
Job Type: Unclassified - Full-Time, Permanent
Job Number: HE25-041
Department: Health & Human Services - (UC)
Division: HE-COLLECTIVE-COMM IMPACT
Opening Date: 03/17/2025
Closing Date: 3/31/2025 11:59 PM Pacific
DESCRIPTIONThe City of Long Beach Health and Human Services Department has an opening for a Community Program Specialist III in the Collective Impact Bureau. Reporting to an Administrative Analyst III, the Program Analyst will provide oversight in the development, implementation, and administration of funded grants and programs.
This position is funded through the Board of State and Community Corrections (BSCC) Proposition 47 Reentry Grant. This position is located at the Ron Arias Health Equity Center (RAHEC) 6335 Myrtle Ave., Long Beach, CA 90805 and may allow for a hybrid work schedule.
EXAMPLES OF DUTIES - Ensures grants and programs comply with regulations, including monitoring and interpreting government regulations to ensure compliance for all grant-funded programs.
- Generates reports, applications, documents, subcontract agreements, and other administrative materials for grants.
- Reviews data and performance management to ensure grant compliance and deliverables.
- Performs financial responsibilities, including utilizing financial systems, preparing, tracking, and monitoring grants and subcontractor budgets and expenditures; creating purchase orders; reviewing and processing invoices; preparing budget amendments; and other financial duties related to the grants and programs.
- Interfaces with funders and subcontractors to ensure compliance and maximization of grant funding.
- Develops and provides oversight for Requests for Proposals (RFPs) and contracting for grants, vendors, subcontractors, and other agencies, as needed.
- Uses reported data to evaluate participant involvement in grant programs.
- Researches, develops, reviews, implements, and updates policies and operating procedures.
- Creates and updates forms and provides trainings.
- Manages, updates, and maintains documents.
- Assists with grant writing.
- Attends and represents the Division at various community and public meetings and provides updates on projects.
- Leads efforts and reports assigned by City leadership and assists with special projects.
- Performs other duties as assigned.
REQUIREMENTS TO FILE EDUCATION- Bachelor's degree in Public Health, Public Administration, Business, or closely related field. (Proof of education required)
- Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.
EXPERIENCE- Two (2) years full-time professional experience grant monitoring and providing complex grant-funded program administrative support.
- A Master's Degree in Business Administration, Public Administration, Public Health, or closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience.
SUCCESSFUL CANDIDATE WILL:- Ability to communicate effectively, both verbally and in writing, at all levels of the organization.
- Strong analytical skills and attention to detail.
- Ability to handle sensitive information and maintain confidentiality.
- Superior project management skills, including planning, analysis, decision-making, problem-solving, and the ability and willingness to multi-task.
- Ability to see possibilities in a collective impact framework.
- Ability to conduct research and source new funding opportunities.
- An organized, patient, diplomatic, and confident demeanor in working with staff.
- Ability to problem-solve and work independently.
- Proficiency with computers, including internet, email, and office productivity software (e.g., Microsoft Office).
DESIRABLE QUALIFICATIONS- Finance/accounting experience.
- Experience auditing grant-funded programs.
- Experience with the administration of social service and/or public health programs.
- Exceptional customer service and interpersonal skills.
SELECTION PROCEDUREThis recruitment will close at 11:59 PM PST, on Monday, March 31, 2025. To be considered, applicants must submit a resume, cover letter, and proof of education (if qualifying with a degree) in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment.
Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call (562) 570-7165.
The City of Long Beach is an
Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the
California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting
The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified
Applicant Appeal Process by visitingthe.
The City of Long Beach intends to provide reasonable accommodations in accordance with the
Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7165.
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
Employee BenefitsThe City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
•
Medical and Dental Insurance•
Life Insurance•
Retirement Plan (P.E.R.S.)•
Paid Vacation, Personal Holidays and Sick Leave•
Deferred Compensation•
Credit Union Membership•
Free Bus Transportation (Long Beach Transit)•
Flexible Spending Accounts•
Free Employee Parking•
Paid Parental Leave**Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
01
INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for determining qualifying candidates and their advancement in the recruitment process. I understand that these questions will serve as the basis for determining qualifying candidates and their advancement in the recruitment process.
02
MINIMUM REQUIREMENTS TO FILE:Do you hold a Bachelor's degree in Public Health, Public Administration, Business Administration, or a closely related field? Proof of education is required if selecting 'YES'. The document can be submitted as a transcript and/or degree, with name or other identifying characteristic, conferred date, and major indicated.
- Yes. I have a Bachelor's Degree in Public Health, Public Administration, Business Administration, or a closely related field.
- I do not hold a Bachelor's degree in Public Health, Public Administration, Business Administration, or a closely related field, but I do have six (6) years of relevant experience to substitute for required education.
- No. I do not have the required education or sufficient professional experience to be substituted for education on a year-for-year basis.
03
I understand that if qualifying with a college or university degree, I must attach proof of education such as a transcripts or copy of degree.
04
Do you have at least two (2) years of full-time equivalent professional experience grant monitoring and providing complex grant funded program administrative support? A Master's Degree in Public Health, Public Administration, Business, or a closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience. (Proof of education required).
- Yes, I have at least two years of full-time equivalent experience grant monitoring and providing complex grant funded program administrative support.
- I have at least one year of full-time equivalent professional experience grant monitoring and providing complex grant funded program administrative support, and I have a Masters degree in Public Health, Public Administration, Business Administration, or a closely related field. (*proof of education attached)
- No, I do not possess the required experience for the position.
05
Please explain your experience with grant monitoring and providing complex grant funded program administrative support.
06
The application process for this position requires that you attach: (1) a cover letter, (2) a resume, and (3) proof of education (if qualifying with a degree) in PDF format. Applicants who do not attach all required documents, will not be considered. Did you attach these documents?
07
REQUIRED ATTACHMENTS NOTICE:I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristic on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.
08
CERTIFICATION STATEMENT: I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.
Required Question
