Job Description
The Institute of International Education (IIE) is hiring a Project Coordinator for our Department of Defense (DoD) Projects. We invite you to join a team united by a single goal: to build a peaceful, prosperous world driven by innovative solutions and mutual understanding. IIE’s team members share a belief that when education transcends borders, it opens minds, enabling people to go beyond building connections to solving problems together.
Learn more about IIE and our culture here.
If you are a job seeker in need of an accommodation to navigate our careers site or apply for one of our jobs, please click here to learn more.
Job Summary
The Grants and Finance Coordinator, DoD Programs provides administrative support for language and culture focused DoD programs including The Language Flagship and Project Global Officer. The Language Flagship creates the next generation of global professionals through partnerships and subawards to U.S. universities and overseas partners. Project Global Officer provides scholarships to ROTC students for critical language study domestically and abroad. The Grants and Finance Coordinator will support program execution to include data entry, payment processing, agreement compilation, and other duties necessary to ensure quality implementation of IIE programs. The Coordinator will work with other team members in the execution of tasks and day-to-day activities and communicate the status of activities on a regular basis with the program team and other relevant team members within IIE. The coordinator will also play an important logistics role in high profile sponsor and partner events, and program data capture and analysis.
Essential Functions:
- Maintains subaward recipient data in Client Relationship Management (CRM) system, following established procedures.
- Drafts, reviews and processes grant documents for technical completeness and accuracy.
- Tracks, reviews, coordinates, and processes partner invoice payments and ensures proper execution of reviewer travel and reimbursements.
- Serves as primary point of contact and liaison with PeopleSoft (IIE’s financial system) colleagues.
- Communicates regularly with relevant team members within IIE to ensure consistent awareness of work status, and that all program needs and deliverables are met on time.
- Coordinates and analyzes program data to meet sponsor deliverables and ad hoc data requests as needed.
- Provides logistical support for in-person and online events.
Job Requirements
Education and Work Experience:
- Requires an associates' degree and at least two (2) years of related work experience, or an equivalent combination of education and experience.
Required Knowledge, Skills and Abilities:
- Excellent interpersonal and communication skills, both written and verbal.
- Proven ability to work both independently and collaboratively within a team-based structure.
- High level of numeracy and accuracy required.
- Interest in language and culture focused international programs.
- Proficiency with MS Office applications including Word, Excel, Access, and Outlook; internet software and database software.
- The government contract requires U.S. citizenship and ability to obtain a Tier-1 (T1) Position of Trust for unclassified access security clearance.
Preferred Knowledge, Skills and Abilities:
- Bachelor’s degree and two years directly relatable work experience strongly preferred.
Salary and Benefits:
Salary Range: $53,847 - $60,093. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.
IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement program, retirement plans and a family medical leave benefits. Please visit our careers page for further details.
The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.
Work Conditions & Physical Demands:
Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
