About the Team
VIZIO is seeking an Office Manager to join our Dakota Dunes office team.
VIZIO’s success depends on our people, productivity, process, and procedures. An office manager is the supportive force driving each of these areas, and we’re currently seeking someone stellar to take the reins . The ideal professional for the role is a flexible problem solver with superb communication skills and a detail-oriented mindset. He/she should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position. This role will report through our Customer Support team and will have a broad impact on the employee experience as it relates to being in the office and orchestrating streamlined office moves, space planning, and employee seating.
We are excited to bring on board a talented individual who is eager to dive in and take ownership of this role to shape how the office functions and the experience of working in VIZIO’s Dakota Dunes office.
What You Will Do
- Maintain a safe and secure working environment
- Ensure general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning
- Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests
- Manage relationships with vendors, service providers and landlord for any office space related duties/tasks such as parking, moving equipment, power, cable, internet etc.
- Assist in maintaining an efficient, productive, and positively cultured office and employee experience
- Participate actively in the planning and execution of company events
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Backup to Executive Assistant with coordinating schedules, appointments, and bookings
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
- Assist in coordinating office openings and office moves across the entire VIZIO footprint
- Partner with HR to maintain and oversee adherence to VIZIO office policies and procedures
- Backup for Executive Assistant with supporting the employee onboarding process through partnership with IT and HR to ensure a seamless job experience for new hires.
- Facilitate visitor check-in/check-out and ensure a positive experience and seamless logistics
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Ensure security, integrity, and confidentiality of data
- Where required, maintain and monitor COVID-19 related protocols (PPE, testing, signage, etc.) and participate in the weekly COVID-19 Taskforce meeting
About You
- 2+ years of proven office management, administrative or assistant experience is preferred
- Knowledge of office management responsibilities, systems, and procedures
- Basic experience with Canva or another digital graphics program
- Excellent time management skills and ability to multi-task and prioritize work
- Self-Motivated in completing tasks to assure deadlines are met
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Proficient in MS Office and general computer skills
About VIZIO
We are Beautifully Simple.
Headquartered in Irvine, California, VIZIO is a leading HDTV brand in America and the #1 Sound Bar Brand in America. VIZIO's mission is to deliver high performance, smarter products with the latest innovations at a significant savings that we can pass along to our consumers. Our loyal following and industry-wide praise continues to grow as we redefine what it means to be smart.
VIZIO, Inc. is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability.
We do not accept unsolicited agency resumes. We will not pay fees to any third-party agency, outside recruiter or firm without a mutually agreed-upon contract and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes will be considered our property and will be processed accordingly.
