Overview
The Human Resources Operations and Compliance Manager’s primary duty is to work with HRBP’s to ensure that Benjamin Moore is in compliance with all relevant employment regulations and standards. Under the direction of the Sr. Human Resources Manager, serves as a key communicator of the Company’s employment obligations and helps to ensure employees’ understanding across the Company of the important changes to processes and procedures to meet regulatory standards.
Responsibilities
- Serve as the main point of contact with legal counsel regarding new laws and regulations that may affect HR policies and procedures. Updates accordingly and leads the annual audit and review of all HR policies and procedures.
- Conducts risk assessments to identify potential areas of legal exposure related to employment practices and develops and recommends strategies to mitigate those risks.
- Conduct regular audits to ensure ongoing compliance with all relevant laws and regulations.
- Evaluate existing HR processes, identifying recurring tasks and critical procedures that warrant Standard Operating Procedure (SOP) documentation; engage with relevant stakeholders to gather insights into the existing processes, ensuring comprehensive documentation and alignment with organizational objectives. i.e. immigration, recruitment, applicant tracking, ADA, FLSA, FMLA, Title VII, Payroll practices, etc.
- Oversee the development, implementation, and maintenance of an electronic employee file system; Ensure the electronic file system is compliant with data protection regulations and internal policies for records retention.
- Support key HR processes across relevant business functions in collaboration with HRBP’s for supporting achievement of business objectives.
- Develop and maintain an HR-wide compliance calendar to track key activities and important HR initiatives to help support the HRLT in reviewing resource needs, prioritization, upstream/downstream implications, etc.
- Comply with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions.
- Create, update, and maintain all HR policies and employee handbooks for North America, Canada and the UK; ensure all policies comply with local, state, federal, and international laws and regulations.
- Conduct regular reviews and audits of electronic employee files to ensure accuracy and compliance.
- Oversees the Company-wide Onboarding Program to keep it current, relevant, vibrant, and compliant.
- Collaborates with HRBP’s to assess compliance and non-compliance issues and provide guidance, in instances where there are gaps to meeting the established, required standards.
- Serves as main point of contact for governmental audits and liaison to counsel.
- Ensures compliance regarding Federal and state labor laws including, but not limited to posters, sick accruals, etc.
- Provide support as needed government and project required filings, such as EEO-1.
- Ensures document retention for guidelines within the HR department are followed.
Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field; Master's degree a plus.
- Professional HR certification (e.g., PHR, SPHR, SHRM-CP, SHRM-SCP) is highly desirable.
- Minimum of 5 years of experience in HR, with a focus on compliance and policy management.
- In-depth knowledge of employment laws and regulations in the US and support and grow knowledge base of Canada and UK.
- Strong organizational and project management skills.
- Excellent communication and interpersonal skills.
- Proven team player and motivated self-starter with the ability to multitask in a fast-paced environment
- Proficiency in HRIS and electronic document management systems.
- Effectively communicate with all levels of employees and demonstrate adaptable speaking and listening skills in a variety of situations
- Evidenced maturity in handling of sensitive personal matters with high level of confidentiality
- Working knowledge of state, federal and local employment laws including but not limited to, FMLA, ADA, FLSA, NLRA, Title VII, etc.
