Under the general direction of the District Division Chief, Maintenance, a Supervising Transportation Engineer, the Maintenance Administrative Manager (MAM) is responsible for administrative management; organizational evaluation and effectiveness, and supportive services associated with personnel, budgets, resources, emergency responses, and support activities of the Maintenance Division. This position functions as a supervisor and directly supervises subordinate staff. The MAM performs varied and complex analyses and evaluations of the various functions, activities, and processes of the Maintenance Division, and collaborates and coordinates with the Maintenance Division and Maintenance Engineering & Asset Management Division (MEAM) management to ensure operational and fiscal effectiveness, efficiency, and accountability. The incumbent must have the capability to anticipate future trends to connect or link Caltrans' vision to Program activities.
PARF 11-5-225/JC-452505
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
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Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement .
Working Conditions Position located in San Diego County.
Multiple positions may be filled from this recruitment.
Eligibility for hire may be determined by your score on the Staff Services Manager II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- STAFF SERVICES MANAGER II (SUPERVISORY)
Additional Documents - Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-452505
Position #(s):
Working Title:
Maintenance Administrative Manager
Classification:
STAFF SERVICES MANAGER II (SUPERVISORY) $7,643.00 - $9,496.00
# of Positions:
Multiple
Work Location:
San Diego County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.
Caltrans Vision: A brighter future for all through a world-class transportation network.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.
Department Website: www.dot.ca.gov
Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf
Director's EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity
Director's EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity
Special Requirements Possession of a valid driver's license is required when operating a State owned or leased vehicle.
Statement of Qualifications - Applicants must also submit a Statement of Qualifications (SOQ). The SOQ is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for this position.
• Failure to include and complete the SOQ as instructed may not be considered and may result in disqualification for the interview.
• Resumes and cover letters will not take the place of the SOQ.
• The SOQ must follow the number format, must respond to the criteria below, must not exceed two pages in length, and be typed in size 11 Arial font.
1. Describe your experience using interpersonal skills to collaborate effectively with both internal and external customers or stakeholders from diverse backgrounds. How did you ensure positive and cooperative relationships?
2. Describe your experience working independently on complex, high-level matters, while balancing competing urgent priorities and how you have been able to be successful with continually changing initiatives, developing, and continually improving processes and/or products.
3. Describe your experience interpreting and implementing manuals, policies, procedures, and practices, and your knowledge of resource and/or financial management.
4. Describe your experience using both oral and written communication skills to convey ideas and information accurately and effectively to diverse audiences, ensuring clarity and understanding.
5. Describe your experience leading a team to successfully deliver quality assigned projects timely and in a safe cooperative environment. Include your experience conducting performance reviews, providing constructive criticism, developing staff, and fostering employee development.
6. Describe how your demonstrated leadership and problem-solving skills have helped you develop and continually improve processes and products.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org . Please redact birthdates and social security numbers.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/21/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Transportation
California Department of Transportation
Attn: Caltrans DHR Contact -JC452505
1750 E. 4th Street, 1st Floor
Santa Ana , CA 92705
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Transportation
California Department of Transportation
Caltrans DHR Contact - JC452505
1750 E. 4th Street, 1st Floor
Santa Ana , CA 92705
Closed on weekends and State holidays.
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Must be knowledgeable of Caltrans' Mission, Vision, Goals, and Policies; Caltrans equal employment opportunity objectives and a supervisor's role in the equal employment opportunity program and the processes available to meet equal employment opportunity objectives; program management, principles and practices of employee supervision, development, and training; governmental functionals and organization at the State level. Must have the ability to provide a vision for the development of actions that address identified risks and opportunities within the Department. Must have broad administrative abilities to identify issues or conflicts in policy or direction to the Department, internally or externally, and develop a means of resolution.
Must be familiar with Caltrans' organizational structure and major work programs. Must have a strong administrative ability as well as the ability to identify technical safety, health, managerial, and administrative problem areas: identify solutions, alternatives, and guide management in the correction of safety and health problems and/or law violations, the prevention of accidents, and the control of human resource and property damage losses. Must have the ability to communicate effectively in both oral and written form; encourage and support innovation; develop and implement process improvements; foster a team environment; and effectively manage workload.
Ability to deal effectively with pressure while maintaining focus and remaining professional even under adversity. Must have strong leadership skills and be a broad thinker who can navigate details.
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Sandra Byrum
Hiring Unit Contact:
Elizabeth Hamilton
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
California Relay Service: [redacted] (TTY), [redacted] (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Important Applications Instructions: The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number JC-452505, PARF# 11-5-225 and title of the position Staff Services Manager II must be included on the STD. 678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, L
