ABOUT THE ROLE:
Reporting to the Executive Director and Deputy Director for the Cambridge Commission for Persons with Disabilities (CCPD), the Administrative Assistant will provide administrative support for CCPD.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Fiscal Tasks:
- Track and log expenses
- Process invoices and fiscal paperwork in a timely manner
Coordination of Monthly CCPD Advisory Board Meetings:
- Take detailed minutes at monthly CCPD meetings, typically held on the 2nd Thursday of each month from 5:30-7:00 PM
- Prepare, format, and circulate monthly CCPD meeting agenda packets
- Communicate as requested with Advisory Board members, including sending Outlook invitations for meetings and tracking RSVPs
Outreach:
- Help staff CCPD informational tables at occasional evening and weekend events
- Draft content for various communication channels and assist with the development of outreach materials such as flyers and fact sheets
Constituent Services:
- Provide information and referral to constituents who walk-in, call, and email with requests for assistance on disability-related topics
Other Administrative Duties:
- Assist Deputy Director in coordinating CART (communication access realtime translation) & ASL (American Sign Language) scheduling and invoicing as requested for City meetings and events
- Maintain log of services provided for reporting outcomes and for constituent follow-up
- Maintain electronic files
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM REQUIREMENTS:
Experience and Education
- Relevant experience working in an administrative role
- Experience working with diverse populations
Knowledge, Skills, and Abilities
- Familiarity with disability issues and culture
- Strong organizational and interpersonal skills
- Strong working knowledge of Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint, and Teams
- The City of Cambridge’s workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.
PREFERRED QUALIFICATIONS:
- Knowledge of local disability-related organizations and resources
PHYSICAL REQUIREMENTS, WORKING CONDITIONS, WORK FLEXIBILITY AND ACCOMODATIONS:
- Shared office environment with fluorescent lighting, air conditioning, computers, and other standard office equipment
- Reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential job functions.
- Applicants may contact CCPD to request reasonable accommodations for the application process:
SUMMARY OF BENEFITS:
- Eligible for part-time sick leave accrual
- City employee commuter benefits (T-Pass reimbursement Bluebikes membership, EZRide Shuttle membership)
REQUIRED DOCUMENTS:
Please upload the following documents to complete your application:
