Beacon Hill's client is seeking a temp office assistant. Interested candidates are encouraged to reply to this posting with an updated resume; those selected for next steps in our process will be contacted by a recruiter. We look forward to hearing from you!
Location: On-site 5 days per week in Mountain View, CA
Overview: This candidate will support the daily administrative and operational functions of our client's office. This role is essential in maintaining office efficiency and ensuring smooth day-to-day activities across departments. This position requires a proactive, adaptable individual who thrives in a dynamic, fast-paced environment and has the potential to grow into a full-time role through a contract-to-hire pathway.
Key Responsibilities:
- Greet and assist visitors, ensuring a welcoming and professional front office atmosphere.
- Handle incoming phone calls, emails, and correspondence, directing them to the appropriate teams or individuals.
- Manage office supplies inventory, reordering as necessary, and ensuring proper distribution across departments.
- Support scheduling and calendar management for team members, including booking conference rooms and coordinating internal and external meetings.
- Assist with document preparation, data entry, filing, and general clerical duties as needed.
- Coordinate shipping and receiving of mail, packages, and office supplies.
- Assist in organizing company events, team meetings, and other ad-hoc administrative projects.
- Liaise with building management for maintenance requests and office-related issues.
- Ensure common areas such as meeting rooms, kitchens, and reception areas are kept clean and organized.
Qualifications:
- High school diploma or equivalent; relevant administrative experience preferred.
- Candidates should have office manager experience.
- Excellent written and verbal communication skills.
- Proficient in Google Suite, Slack, Adobe, DocuSign.
- Strong organizational and multitasking skills, with the ability to prioritize tasks efficiently.
- Reliable and punctual, with the ability to maintain confidentiality in all aspects of the role.
- Comfortable working in a fast-paced, innovative environment.
Potential:
- This position may transition into a full-time, contract-to-hire role based on performance and business needs.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
