Position SummaryTo support research administration activities by ensuring the financial and administrative integrity of the institutional research program including compliance with internal and external requirements.
Essential Duties- Serves as content expert for regulations, policies and systems impacting sponsored research for the institution and the Grants and Contracts Analysts and Associates in the office. Responds to inquiries from Principal Investigators and Grants Management Specialists and assists with problem solving.
- Responsible for preparing and performing the federal LOC draw down and maintaining a consistent and timely reimbursement of grant expenditures.
- Reviews externally sponsored research applications for compliance with sponsor requirements and National Jewish Health policies. Ensures regulatory reviews and institutional approvals are in place. Evaluates proposed budget for consistency and reasonability. Works with Principal Investigator and staff to ensure timely submission.
- Prepares and reviews the preparation of various reports required by granting agencies or management including researching, compiling and analyzing data.
- Completes monthly Fund 20 general ledger close. Prepares related reports and ensure quality of data. Assists with Single Audit and makes proactive recommendations to processes to maintain low-risk audit standards
- Performs information retrieval from external/mainframe databases for internal distribution.
- Leads implementation and maintains expertise in systems supporting research administration including eRACommons, Cayuse and PeopleSoft. Serves as a resource to other users. Makes recommendations as to policies and procedures which enhance the effectiveness of such systems.
- Provides grants oversight duties for assigned departments/Principal Investigators Investigators including regulatory compliance, review and reporting of expenditures, analysis of allowable costs, adjusting journal entries and close out phase.
- Trains the Grants and Contracts Analysts and Associates on the team and acts as expert on internal and external procedures and policies.
- Establishes restricted fund accounts in accordance with award statements, grantor policies and departmental procedures.
- Determines compliance risk of collaborators and recommend monitoring plans, if necessary. Negotiates and issues subcontracts under externally sponsored research projects.
- Serves as back up to Research Administration Manager by approving proposals, grant reports and journal entries.
- Maintains employee confidentiality and any other confidential information that is obtained during the performance of the job.
Competencies- Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
- Business Acumen: Using economic, financial, market, and industry data to understand and improve business results; using one's understanding of major business functions, industry trends, and own organization's position to contribute to effective business strategies and tactics.
- Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
- Customer Focus: Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers' and own organization's needs.
- Peer Relationships: Interacts with others in a constructive, positive, and respectful manner, regardless of individual differences. Assists team members or co-workers in achieving personal goals and completing assignments.
Supervisory or Managerial ResponsibilityNone
TravelNone
Core Values- Be available to work as scheduled and report to work on time.
- Be willing to accept supervision and work well with others.
- Be well groomed, appropriately for your role and wear ID Badge visibly.
- Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
- Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
- Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
- Wears appropriate PPE as outlined by the infection control policies and procedures.
- Demonstrates compliance with all state, federal and all other regulatory agency requirements.
Minimum Qualifications- Education: Bachelor's degree in Business Administration, Accounting or related field required.
- Work Experience: A minimum of five (5) years of recent research and financial administration experience ideally in an academic, research or governmental organization required.
- Special Training, Certification or Licensure: None
Salary Range: $80,000 - $100,000
BenefitsAt National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset. With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.
- Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado, regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
- Paid Time Off: Generous PTO accruals to use for vacation and sick days, and six paid holidays, all compliant with Colorado state sick leave regulations.
- Dental & Vision Plans: Coverage effective the first of the month after hire.
- Retirement Savings: 403(b) plan with employer contributions after two years.
- Wellness Incentives: Earn up to $200 annually for preventive health activities.
- Tuition Reimbursement: Up to $5,250 annually for full-time and part-time employees.
- Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.
- Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.
- Disability & Life Insurance: Employer-paid plans and optional buy-up choices.
- Voluntary Benefits: Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan
- Exclusive Discounts: Savings on local services, insurance, and RTD bus passes.
Application Deadline: This position will be open for a minimum of three days and until a top applicant is identified.
