Legal Assistant – Corporate and Business Transactions / Environmental
Tonkon Torp is looking for a motivated and detail-oriented Corporate Legal Assistant to join our Business Department. The qualified candidate will have a minimum of three years of experience as a corporate legal assistant supporting real estate, business transactions, and mergers and acquisitions. Experience with environmental regulatory agencies is a plus.
Ideal candidates should possess excellent organizational and proofreading skills, be able to coordinate with support teams and administrative agencies, and enjoy detailed work in a busy, deadline-driven environment. Hybrid work may be available after the first 30 days of employment.
Since 1974, Tonkon Torp has been dedicated to providing clients with top-notch counsel and business-minded creative solutions for their legal needs. Our dynamic workplace includes a diverse array of enthusiastic, team-oriented lawyers, support staff, and administrators. We are passionate about what we do and how we support the community around us.
Typical duties may include:
• Type, proofread, format, run comparisons, and edit correspondence, contracts, and agreements
• Manage and maintain calendars. Including schedule and coordinate appointment, meetings, and conference calls
• Manage client billing, including review and edit pre-bills, and sending bills to clients
• Check in regularly with attorney on project deadlines and prompt as needed
• Assign tasks to other departments and staff, as appropriate. Follow up on status to ensure timely completion and communicate clearly with all team members on status.
• Maintain and organize legal files and documents, including electronic files, paper files, and minute books
• Coordinate transactional closings; including updating closing checklists and coordinating with clients and other legal professionals
• Assist with corporate filings and entity formation, including filing articles of incorporation, annual reports, and other related documents
• Communicate with clients and other legal professionals in a professional and courteous manner, both verbally and in writing
• Docket annual reminders
• Assist other team members and attorneys as needed
The ideal candidate possess:
• A minimum of three years of experience as a corporate legal assistant supporting real estate, corporate and business transactions, mergers and acquisitions. Experience in environmental regulatory work preferred.
• Excellent organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, solve problems, and take initiative with minimal supervision.
• Advanced skills in Microsoft Word and Outlook. Must be proficient in Adobe Acrobat (or similar), DocuSign, Excel, and PowerPoint. Proficiency in BigHand is a plus.
• Excellent keyboarding, grammar, spelling, and proofreading skills
• Excellent communication verbal and written communication skills with clients, firm members, and other professionals
• Exceptional interpersonal and customer service skills, and ability to maintain composure in stressful situations.
This job description outlines the general nature and level of work performed. It is not exhaustive and may be revised to meet the firm's evolving needs.
We offer:
• Competitive salary ($56,000 to $91,500/year DOE)
• Generous Paid Time Off policy and 10 paid holidays
• Medical, dental, vision, flexible spending accounts, EAP, and more
• Retirement contribution
• Commuter benefits
• Tuition reimbursement
Tonkon Torp offers a collegial work environment. We are committed to creating a diverse work environment and are proud to be an equal opportunity employer. If you possess the required qualifications, please submit your cover letter and resume via our online
application portal.
