We are a small commercial general contractor, and we have an opening for an Administrative Assistant that includes accounts payable support. Sage or Timberline Software experience would be a big plus; however, we are willing to train the right individual. This is an in-office, full-time, forty hours per week, Monday through Friday position.
MINIMUM REQUIREMENTS:
• One year experience in a general contractor’s or subcontractor office, performing administrative assistant (Coordinator) duties, accounts payable, or job cost functions.
• Experience with Excel, Word, and Outlook
• Strong data entry, communication, grammar and organization skills
• Reliable, detail oriented and able to multi-task.
• Energetic and able to lift 30 lbs.
• Quick self-starter and team oriented.
RESPONSIBILITIES:
• Process vendor, and subcontractor invoices through our accounting software and prepare checks for payment.
• Match up receipts with credit card statements, post to the accounting software and prepare checks.
• Produce reports, maintain records, file paid invoices, and vendor accounting correspondence.
• Review and log subcontractor insurance certificates for compliance.
• Occasionally answer phones and greet visitors. (Our call volume and walk-in traffic is very light.)
• Coordinate office equipment maintenance and order office supplies.
• Process and log contracts, change orders, submittals, shop drawings, RFI's, ASI's, addenda, AIA applications for payment, proposal requests, and other typical construction documents.
BENEFITS:
• 401k after one year with a 3.5% match
• Paid one week vacation after one year
• Medical and dental after sixty days
• Education tuition reimbursement for classes applicable to the position
RESUMES:
• https://forms.gle/7wLb6Y7tW9s4Y5RZ6
