The Entertainment Community Fund (formerly The Actors Fund), a nationwide human services organization that helps all professionals in performing arts and entertainment, seeks an Administrative Coordinator to provide a wide range of support to key programming areas to ensure efficient operation in Social Services.This is an in-person, onsite position.

The Rodney Kirk Center is a residence-based social services program with a particular focus on providing support and clinical case management to seniors, their family and caregivers, developing services that will help older residents stay socially engaged and maintain their independence allowing them to ‘age safely in place.’ This program is located within Manhattan Plaza which is the world’s largest affordable housing residence for performing arts with approximately 2500 residents of which 1500 residents are older adults. Manhattan Plaza has a history of developing programs and activities that support their tenants and create a sense of community. This position will play an important role in supporting and growing programming that continues this tradition.

RESPONSIBILITIES

The Administrative Coordinator is the first point of contact for clients engaging with the Rodney Kirk Center. This position is responsible for providing administrative support including greeting residents, answering phone calls and program emails, filing, copying and scanning. The Administrative Coordinator will schedule and coordinate appointments, and work with the Activities Coordinator to assist clients in registering for activities and special events. This position supports the social service team by responding to general programming information inquiries and ensures that all requests for services are triaged to the appropriate staff or volunteer.

The Administrative Coordinator will manage and input data including but not limited to creating and tracking weekly well calls, managing the monthly outreach list and recording outreach data. The Administrative Coordinator will schedule and document Benefit Volunteer appointments, organize and manage the RKC resource database and assist with data entry for events and activities. The Administrative Coordinator will ensure the confidentiality of all information entered per program protocols. The position will make reminder calls to clients for appointments and/ or events and assist the Activity Coordinator with monthly birthday card mailings. The Administrative Coordinator will also assist staff with creating and sending RKC email blasts through Mailchimp, creating and printing program flyers, and may also host and run virtual meetings and activities via Zoom. Track RKC expenditures, complete monthly credit card reconciliation and maintain monthly spread sheet of all RKC expenses.

MINIMUM QUALIFICATIONS

Associates degree and a minimum of 3 years of administrative experience or equivalent combination of education and experience.
Attention to detail, precision, and efficiency in data entry and file management
Demonstrable proficiency in MS Office suite and strong computer skills
Strong interpersonal, verbal and written communication skills
Ability to problem-solve, prioritize and effectively manage time.
Good phone skills and experience at reception.
Ability and commitment to develop and sustain respectful effective working relationships with a diverse population, including colleagues and clients.
Bilingual English-Spanish required

ADDITIONAL REQUIREMENTS

Home visits and other local travel
Holiday and evening programs as scheduled

PREFERRED QUALITIES

Prior file clerk or database management experience helpful
Self-driven and able to work independently to meet expected deadlines
Proficiency in Mailchimp, Calendly, Publisher or Canva helpful

ABOUT THIS POSITION

This is a full-time salaried or hourly position based in Mid-town, New York City .The Entertainment Community Fund offers a competitive salary, as well as a comprehensive benefits package, including: choice of multiple health plans, dental plan, voluntary vision, flex and dependent care plans, employer-paid life and long-term disability insurance, supplemental life and disability, 401(k) plan with generous employer match, tuition reimbursement, generous paid time off and Wage Works commuter benefit or paid parking, depending on location.

TO APPLY

Apply online at www.entertainmentcommunity.org/careers. A complete application will include a resume, cover letter and salary expectations.

ABOUT THE ENTERTAINMENT COMMUNITY FUND

The Entertainment Community Fund is a national human services organization that fosters stability and resiliency, and provides a safety net for performing arts and entertainment professionals over their lifespan. Through offices in New York, Los Angeles and Chicago, The Fund serves everyone in film, theatre, television, music, opera, radio and dance with programs including social services and emergency financial assistance, health care and insurance counseling, housing, and secondary employment and training services.

For more about the Entertainment Community Fund, please visit: www.entertainmentcommunity.org.

The Entertainment Community Fund is an Equal Opportunity Employer. Built into the value statement of the Entertainment Community Fund is a commitment to embrace diversity and seek equity, inclusion and dignity for all. We celebrate our differences and strive to cultivate an environment of mutual respect.

PI249358913

ACTORS FUND OF AMERICA

New Jobs

Administrative Coordinator, Rodney Kirk Center