The New York Health Foundation (NYHealth) seeks a Grants Assistant to directly support the Grants Management team.

NYHealth Background:

The New York Health Foundation (NYHealth) is a private and independent foundation dedicated to improving the health of all New Yorkers, especially people of color and others who have been historically marginalized. NYHealth began operations in 2006; today, it has approximately $350 million in assets and a $17 million annual grants and operations budget.

NYHealth is committed to making grants and making a difference beyond grant dollars: informing health care policy and practice; spreading effective programs to improve the health system; serving as a convener of health leaders across the State; and providing technical assistance to grantees and partners. Today, the Foundation concentrates its initiatives on three priority areas: Primary Care; Healthy Food, Healthy Lives; and Veterans’ Health. NYHealth also engages in responsive grantmaking through a Special Projects Fund.

Position Overview:

The Grants Assistant provides administrative support for the grants management process and assists program and finance staff in all grants-related activities. The Grants Assistant creates and monitors reporting schedules, deadlines, and requirements to ensure consistent grant processing. The Grants Assistant reports to the Senior Grants Manager; serves on a team with the Senior Grants Manager, Finance Associate, and Vice President of Finance and Operations; and interacts regularly with program staff.

Reports to: Senior Grants Manager

Responsibilities:

Monitor grants in an online grants management database (Salesforce) to ensure timely submissions of grantee reports, program staff approval, and payment requests to finance staff.
Support and collaborate with the Senior Grants Manager; assist in database management, including generating reports to analyze grantmaking data and troubleshooting system issues to streamline grantmaking processes.
Work with Salesforce help desk and consultant to implement system improvements as recommended by the Senior Grants Manager.
Support Senior Grants Manager to implement new grants management database system.
Generate correspondence related to awards, reports due, payment schedules, payment requests for finance staff, grants closing, no-cost extensions, budget modifications, and other grant-related issues.
Act as liaison and information resource for grantees and applicants, providing technical assistance in using the grants management database for grantees, applicants, and staff.
Ensure all due diligence materials are received and in compliance with NYHealth policies prior to review by finance staff.
Maintain accurate grant files in the grants management database.
Review the grants management inbox daily and respond as needed to inquiries.
Assist finance staff and the Senior Grants Manager with annual audit.
Identify and participate in professional development activities.
Take on special projects as assigned.

Required Experience and Background:

A bachelor’s degree and at least two years of work experience in a professional setting is preferred.
Experience working with database software is strongly preferred.
Excellent computer skills, including facility with Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
Strong analytical skills to be used when building reports and troubleshooting in database
Proactive approach to addressing challenges with excellent problem-solving skills.
Superb project management and organizational skills. Ability to manage time and multiple priorities independently.
Attention to detail and follow-through ability.
Exceptional interpersonal skills: collegial, energetic, flexible, motivated, and able to develop productive relationships with colleagues, grantees, and applicants. Can work independently and as part of a team. Works well with and welcomes opportunities to work across diverse cultures.
Strong written and oral communication skills.

New York Health Foundation

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Grants Assistant