Job Description
Overview
POSITION SUMMARY:
The Associate/Sr. Associate, Chief of Staff at Bayview sits at the intersection of executive leadership and support and will be instrumental in helping the firm’s COO execute on strategic and operational priorities and maintaining alignment between the COO, leadership, and all organizational levels. This role involves enhancing organizational communication, facilitating operational processes, and overseeing project execution, ensuring that strategic objectives are translated effectively into actionable plans across the organization.
The COO office includes oversight of critical functions at Bayview; Finance, HR, Investor Relations, Technology, Information Security, Operational Risk; management of CEO priorities and crisis management. A Chief of Staff would gain deep insight into each of these areas as well as help the COO in coordination and coverage of these areas.
The successful candidate for the Chief of Staff position will leverage excellent communication, critical thinking skills, and prior experience in management consulting to influence and execute critical priorities for the firm. This unique opportunity offers an unparalleled opportunity to learn the operations of a complex, leading alternatives asset management company with pathways for career growth and future leadership positions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following job functions are not all-inclusive. The employee will be required to perform other job-related tasks/responsibilities as requested. Job duties may change as required by needs of company.
- Special projects
- Lead and oversee special strategic projects, particularly those requiring cross-departmental collaboration and alignment and specific industry research
- Support analytics associated with improving business performance
- Identify and track metrics to measure the success of specific business opportunities
- Operational support
- Assist the COO in managing organizational operations
- Ensure that key decisions are made with the COO and executive team in a timely manner by tracking, prioritizing and escalating critical metrics and business decisions
- Strategic communication and organizational cohesion
- Coordinate and craft internal communications, ensuring messages from leadership are clearly articulated and understood at all levels
- Develop and implement comprehensive communication strategies to enhance clarity and consistency in internal information flow
- Participate in the development of executive presentation materials to facilitate discussions with internal and external stakeholders
- Provide support in leadership meetings, including agenda setting, follow-ups, record keeping, and follow-ups to ensure actionable outcomes
SKILLS/KNOWLEDGE/ABILITIES:
- Verbal and written communication skills.
- Strong executive presence.
- Good judgement.
- Prior leadership experience.
- Prior project management experience.
- Strong interpersonal skills.
- Problem solving and decision-making skills.
- Analytical acumen and experience with basic MS tools such as excel and PowerPoint.
- Self-directed and able to make independent decisions.
- Able to work under pressure and in a fast-paced environment.
- Work well in a collaborative team environment and in unstructured environments as needed.
- Knowledge of the Asset Management industry is ideal but not required.
EDUCATION and EXPERIENCE:
- The ideal candidate will have 2-4 years of experience with a top-tier management consulting firm
- A bachelor’s degree in business, finance or related field
CERTIFICATIONS, LICENSES, and/or REGISTRATION
LOCATION & COMPENSATION:
- This role will be a hybrid position (3 days onsite) based in either Bayview’s NYC or Coral Gables, FL offices.
- Base compensation is expected to be $120-180k with the opportunity for incentive compensation including bonus compensation.
PHYSICAL DEMANDS and WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to handle, touch or feel objects, tools, or controls. The employee frequently is required to talk and hear. The noise level in the work environment is usually moderate. The employee is occasionally required to stand; walk; reach with hands and arms. The employee is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
EEOC
Bayview Asset Management is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.
