We're hiring a new manager at the Willamette Sailing Club. This is a dynamic full time position where every day will be different, and you'll get to experience the best of the seasons right from the water.
## Position Summary
The Manager serves as the operational and administrative leader of Willamette Sailing Club, overseeing the club’s day-to-day activities, events, and maintenance. As the face of WSC, the Manager ensures an exceptional member experience, operational excellence, and the long-term sustainability of the club. This is a dynamic role requiring hands-on skills, basic finance and billing experience, basic facility operations, small event management, and a commitment to fostering a welcoming community. The Manager works very closely with the full-time Program Director, Head Coach, and part-time Dock Master along with seasonal coaching staff.
## About Willamette Sailing Club (WSC)
Established in 1961, Willamette Sailing Club (WSC), a 501(c)7 non-profit, is Portland’s premier institution for small-boat sailing. Located just five minutes south of downtown on the Willamette River, WSC provides a vibrant and welcoming community for sailors of all ages and skill levels. The facilities include a beautiful modern floating clubhouse, boathouses, docks, launch ramp, boat storage lot, and associated facilities. With a mission to promote small-boat sailing, we offer robust programming including learn-to-sail classes, regattas, and social events that foster a lifelong love of sailing.
## Qualifications
• Strong customer service and communication skills, with an interest in building community relationships.
• Proven experience in an operations role.
• Financial management experience, including familiarity with QuickBooks and billing.
• Hands-on project management and maintenance experience preferred.
• Proficiency in Google Workspace and general technology tools.
• Small to medium event planning and volunteer coordination experience is a plus.
• Passion for sailing or outdoor recreation is a plus.
## Key Attributes
• Enthusiastic, welcoming, and approachable with a member-focused mindset.
• Highly organized and detail-oriented, capable of managing multiple priorities.
• Proactive problem-solver with a hands-on attitude.
• Skilled in fostering inclusivity and community engagement.
## Compensation and Benefits
• Base salary $52,500 - $62,500 depending on experience, plus possible performance bonus
• Health, dental, and vision insurance. Employer-match IRA savings account.
• Paid time off and holidays
• Professional development opportunities
• A vibrant, dynamic, and flexible (in off-season) work environment
• An opportunity to learn how to sail or to sail more, and get out on the water
→ To apply: send email / cover letter to hiring at willamettesailingclub dot com
More details:
KEY RESPONSIBILITIES
Operations (~70%)
Membership Management:
• Act as the primary point of contact for membership inquiries, onboarding, and ongoing support
• Maintain accurate moorage records, facilitate boat movements, and oversee moorage billing processes
• Publish the club’s weekly (Willamette Wind) and quarterly (TellTales) newsletters
• Conduct tours for prospective members and promote an inclusive, welcoming environment
Financial Management:
• Use QuickBooks to manage billing, accounts receivable, payroll, invoicing, and financial reporting
• Reconcile payments with the bookkeeper and monitor club expenses
• Assist the Board with annual budgeting and expense oversight
Event Planning and Hosting:
• Plan, coordinate, and execute club events, regattas, and facility rentals
• Oversee event logistics, including catering, bar licensing, and volunteer coordination
• Provide on-site support for event setup, operations, and cleanup
Administrative and Staff Management:
• Leverage Google Workspace for organizational tasks (document management, communications, etc.)
• Manage payroll and coordinate scheduling for hospitality and cleaning staff
• Oversee club communications, represent WSC in meetings, and prepare monthly management reports
• Lead projects related to operations, events, and facility maintenance
• Attend and contribute to monthly Board and weekly management meetings
• Act as a community liaison to strengthen external relationships
Maintenance and Repair (~30%)
• Conduct regular inspections of facilities, docks, and boats to ensure safety, cleanliness, and functionality; perform some routine maintenance
• Manage inventory of cleaning supplies, hospitality items, and office needs
• Schedule and track preventative maintenance for systems (HVAC, fire suppression, etc.)
• Collaborate with the Dock Master and Program Director on maintenance tasks and boat upkeep
