Scurfield Electric, Heating & Solar
Title: Administrative Coordinator
Supervisor: Owner
Status: Nonexempt, Full-time
Wage: $24-28 per hour
Company Summary: Scurfield Electric, Heating and Solar have been serving the community since 2004. We specialize in delivering top quality home energy systems for the residents of Northern Humboldt County. We are a tight-knit team of hardworking individuals who look to bring in a motivated self-starter who has the desire to help the company grow and continue to be successful
Position Summary: Coordinates front office operations and strives to continuously improve company efficiency and performance.
ESSENTIAL RESPONSIBILITIES AND DUTIES include the following. Other duties may be assigned.
• Performs reception duties, taking and transferring calls
• Job budgeting and post job costing
• Review monthly balance sheet and P&L with owner
• Customer and job fiscal management (check and credit card payments)
• Communicates with bookkeeper regarding accounts payables
• Works closely with bookkeeper and accountant
• Client and job CRM data base management ( HouseCall Pro) and development
• Answering phones, job scheduling and customer communication
• Computer maintenance and direct contact with outside IT service
• Schedule meetings
• Intake Employee time off requests, review time sheets and point of contact for employee communication.
• Facilitate background checks
• Create meeting agendas and assign action items
• Post Facebook and You Tube content approved by owner
• Deposit customer checks and cash
• Update and maintain liability insurance, workman’s comp and auto insurance
• Maintain OSHA compliance, MSDS and labor law compliance
• Personnel Benefits and Administration:
o Employee entry and exit processes
o Tracks and processes time off/ sick/ vacation leave, Cal Ore, Vanguard, employee incentives
o Manual/ policy/SOP review
o Insurance filing for workers compensation, benefits
• Loan, leases and contracts: process payments, document submission
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education, experience, and training
• GED certificate
• 3+ years previous administrative experience in office environment
Required knowledge, skills and abilities:
• Proficient with QuickBooks or familiar with accounting software
• Technologically literate with strong computer skills including Microsoft Word, Excel, QuickBooks, and Adobe acrobat
• Good organizational and recording skills
• A self-starter who can work independently or as a team
• Skills in establishing priorities and managing workload
• Strong people skills- both sales, general questions from clients and communicating with employees and vendors
• A commitment to quality and interest in the construction trades
• A demonstrated ability to understand company financial information
• Prior experience with Housecall Pro CRM a plus
Compensation and benefits:
$24.00-28.00/hr 40 hours week
Dental, Vision, Simple IRA with 3% match, holiday, sick, vacation, paid birthday, stipend for health insurance, Cal-ore membership
How to Apply: Please respond to this ad with a cover letter that explains why you would be a fit for our company and the position along with your resume.
