Busy Entrepreneur and CEO of an expanding company specializing in results driven direct response marketing seeks a dynamic, energetic, experienced, meticulous, high-performing career-driven Personal Executive Assistant.
Do you understand how to prioritize and make sure tasks and projects are completed on time? Are you highly organized with excellent time management? This position is to keep our Executive focused on our fast growing business and to minimize distractions. You will be the right hand to our Owner and will be able to provide seamless executive and personal support.
This position requires strong written and verbal communication skills, a keen eye for detail, proactive problem solving and a can-do attitude. You must have working knowledge of Google Suite and be able to learn new technology and applications quickly. If you can take direction but have 100% ownership of your complex task; if you are accountable and learn from your mistakes; if you are an active listener: if you can perform consistently and be calm under pressure all while working autonomously, this job is for you!
A strategic and integral role, the right candidate enjoys a fast-paced, demanding environment with minimal direction, and excels in communication, attention to detail and follow through.
Serving as an essential partner to the CEO, family and collaborators, this role requires uncompromising discretion, integrity, privacy, confidentiality and professionalism.
The ideal candidate has proficiency in Google Workspace with Google Docs and Sheets, Google Calendar. Familiarity with Slack, task management tools like ClickUp and AI tools is a plus
The Personal/Executive Assistant reports directly to the CEO in their administrative duties and liaises with the family, office staff and partners/vendors.
It cannot be overstated, the successful candidate must demonstrate poise under pressure, take direction with grace, and be driven by fluid communications and operations.
Some tasks that you will be expected to accomplish and personality traits that are essential are:
• Detail-oriented; nothing slips through the cracks
• Take feedback and use it as a tool for growth
• Travel Management
• Organize and schedule meetings, create agendas and take meeting minutes
• Professional discretion and maturity
• Executive calendar management
• Client and Vendor relations management
• Organized record keeping
• Prepare reports
• Oversee and/or assist with the implementation of created procedures
• Travel planning
• Assist with project and event management
• Assist with research and product launches
• Make high-level decisions quickly
• Assist CEO with other personal and professional tasks as needed
Work schedule is M-F, dayshift with flexible availability for occasional evenings or weekends. Work location is remote with some travel for events or special projects to ensure the CEO’s calendar runs smoothly and is appropriately coordinated.
