About the Company:
GC Aluminum, Inc. is one of North America’s largest importers of aluminum extrusion products. Backed by over 75 years of combined industry experience, we specialize in building long-term customer relationships through customized solutions tailored to meet specific needs.
Our capabilities include a wide range of finishing options, precision fabrication, and system applications, all designed to deliver exceptional value and performance for manufacturing and distribution partners. At GC Aluminum, we are committed to helping our customers achieve their financial and operational goals.
Position Overview:
The Accounts Payable Specialist will play a key role in managing the accounts payable process by reviewing, processing, and maintaining vendor invoices using QuickBooks. You will ensure accurate and timely processing of vendor invoices and payments. You’ll work closely with vendors to resolve discrepancies, maintain professional relationships, and ensure compliance with company policies and accounting standards. This position involves reconciling accounts, generating reports, maintaining compliance, and identifying opportunities to improve processes for efficiency and accuracy.
About You
You’re a detail-oriented and highly organized professional who thrives on accuracy and efficiency. You take initiative, are naturally curious, and enjoy digging into details to solve problems and improve processes. You’re proactive in identifying opportunities to enhance workflows and aren’t afraid to roll up your sleeves to help the team succeed.
Your exceptional attention to detail ensures that nothing slips through the cracks, and your organizational skills allow you to juggle multiple priorities with ease. You’re a team player who values collaboration and is always ready to lend a hand where needed, contributing to a positive and productive work environment.
If you are motivated, dependable, and enjoy working in a fast-paced, detail-driven environment, we encourage you to apply.
Key Responsibilities:
Invoice & Payment Processing:
Enter vendor invoices into QuickBooks with proper coding and departments.
Review and verify vendor invoices for accuracy and completeness, while maintaining compliance with company policies and contracts.
Process invoices in a timely manner to avoid late fees or payment delays.
Prepare and process payments to vendors, ensuring all payment terms are in accordance with company policies, including discounts and due dates.
Record accurate payments (checks, ACH, credit cards, etc.) in QuickBooks.
Vendor Communication:
Communication with vendors to resolve any discrepancies, such as incorrect invoices, pricing issues, or missing documentation.
Maintain positive and professional relationships with vendors.
Reconciliation and Reporting:
Reconcile vendor statements and resolve any discrepancies.
Support monthly/quarterly/year-end closing by ensuring all outstanding invoices are processed.
Generate and review accounts payable reports (e.g. aging reports, payment summaries).
Record Keeping and Documentation:
Maintain accurate and organized records of all vendor invoices, payments, and vendor correspondence.
Adhere to company policies, procedures, and internal controls to ensure compliance with accounting standards and regulations.
Process Improvement:
Identify opportunities for improving the accounts payable process.
Assist in implementing tools or systems for enhanced invoice tracking and processing.
Other duties may include cashiering, assisting with customer inquiries, filing, and general administrative duties as assigned.
Qualifications:
Required Qualifications:
High school diploma or equivalent required; Associate’s degree or higher in accounting, finance, or a related field preferred.
1 - 2 years in Accounting or related field.
QuickBooks experience is required.
Strong organizational and analytical skills with attention to detail.
Strong communication skills and ability to build effective working relationships.
Problem-solving skills and ability to resolve issues promptly and effectively.
Can handle several tasks and responsibilities at once to meet deadlines
Nice to Haves:
Strong understanding of General Ledger System, AP processing, vendor invoicing, and reconciliations.
Proficient in computer skills, GSuite and MS Microsoft Office (Excel, Word).
Experience working in the manufacturing or trade industry is a plus.
Bilingual in Cantonese, Mandarin or Spanish is a plus.
Compensation & Benefits:
Compensation: $60k+ base salary (DOE) + eligible for bonuses and incentive plans. The offered compensation may vary based on factors such as geographic location, business need, market conditions, proficiencies, skills, education, and experience.
Additional Benefits: PTO & Holidays, Medical Benefits, 401k. Opportunities for professional growth and career development.
GC Aluminum, Inc. is an equal opportunity employer
As an equal opportunity employer, GC Aluminum is committed to providing employment opportunities to all individuals. All qualified applicants for positions at GC Aluminum, Inc. will be treated without regard to race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, or any other basis prohibited by applicable law. GC Aluminum, Inc. complies with all applicable laws which prohibit discrimination and harassment in the workplace, and is committed to maintaining a diverse and inclusive environment supportive of all of our employees and the communities we serve.
