Overview: We are seeking a motivated and detail-oriented Office Assistant to support our team in maintaining an organized and efficient office environment. The ideal candidate will handle a variety of tasks, including filing, basic bookkeeping, and organizing office activities. Attention to detail and a friendly demeanor are essential for this role.
Responsibilities:
Filing Duties: Organize and maintain paper and electronic files.
Basic Bookkeeping: Assist with basic accounting tasks and bookkeeping using QuickBooks.
Dictation: Take and transcribe dictation accurately.
Organize Office Activities: Ensure smooth office operations by organizing activities and coordinating schedules.
Answer Phones: Answer and direct phone calls in a friendly and professional manner.
Mail Operations: Handle incoming and outgoing mail, operate fax machines, scanners, and voicemail systems.
Photocopying: Perform photocopying tasks as needed.
Data Entry: Enter and update data accurately in various systems.
Restock Supplies: Monitor and restock office supplies as needed.
OMS Software: Proficiency with OMS software is required for a higher rate of pay.
Order Processing: Create sales orders, pick lists, and coordinate with the warehouse to prepare orders. Check batch numbers with paperwork and print all necessary documents and shipping labels.
Invoicing and Filing: Send invoices and file related documents.
Skills and Qualifications:
Experience in QuickBooks and OMS software preferred.
Strong organizational skills and attention to detail.
Ability to work independently and as part of a team.
Excellent communication and interpersonal skills.
Ability to multitask and prioritize tasks effectively.
Experience with order processing and inventory management.
Physical Requirements:
Ability to stand, walk, and lift objects up to 40 lbs.
Comfortable using office equipment and performing clerical tasks.
Compensation:
Pay is $16.50 - $18.00 per hour, depending on experience with OMS software.
Schedule:
Shift is Monday-Friday, 8:30 AM - 5:30 PM.
