Job Summary
Northwest Geotech, Inc. / Northwest Testing, Inc. (NGI/NTI) is a professional engineering and construction inspection firm located in Wilsonville, Oregon. Founded in 1983, NGI/NTI has built a reputation in the Northwest as being beyond reproach with regards to engineering and construction standards. Our success is due in large part to our employees' commitment to the highest service quality and integrity in an industry where so many lives depend on sound infrastructure being built right the first time. We are looking for a new professional who performs well under pressure and brings a positive, can-do approach to our busy team. It is an exciting time to join NGI/NTI as we concentrate our efforts toward modernization and growth. As a member of this new focus, this is a unique opportunity to learn and grow into a role you can call your own.
JOB DESCRIPTION: In this role, you will play a vital part in driving the success of our projects by managing key financial aspects, ensuring seamless execution, and fostering effective communication across teams. You will collaborate closely with project managers, accounting supervisors, stakeholders, and other departments to streamline processes and maintain project schedules, ensuring all deliverables are met on time and within budget.
If you are detail-oriented, analytical, and thrive in a fast-paced environment, your expertise will be highly valued in this position. Experience with Deltek or Salesforce or similar platforms will be instrumental in managing data, creating reports, and improving efficiency in project operations. This is an excellent opportunity to advance your career with a company that prioritizes innovation, collaboration, and a commitment to delivering exceptional results.
Computer skills: To perform this job successfully, an individual should have basic knowledge of Microsoft Office, network drives, email, and internet browsers, as well as moderate knowledge of Excel. Experience with financial management/accounting software, such as Deltek and/or Salesforce, is a plus, but not required.
Responsibilities and Duties
• Provide project accounting support, including budgeting, tracking expenses, and financial reporting.
• Set up new project records in accounting software and network folders.
• Review client and sub-consultant contracts and set up contract parameters (Budgets, billing type, billing terms, etc.) in the accounting software.
• Assist in the preparation and submission of invoices, ensuring accuracy and timely delivery.
• Maintain and update project-related records in Deltek and Salesforce systems.
• Coordinate with project managers and teams to ensure smooth workflow and adherence to timelines.
• Monitor project budgets and assist with cost analysis to ensure financial goals are met.
• Collaborate with internal departments to resolve discrepancies and ensure accurate reporting.
• Assist in creating and maintaining project schedules, reports, and other deliverables.
• Handle administrative tasks related to project documentation and compliance.
• Participate in special projects and provide additional support as needed.
• Communicate with clients and sub-consultants regarding invoices, budgets, and authorization.
• Attend regular staff meetings and project meetings when applicable.
Qualifications and Skills
• 3+ years of project accounting or coordination experience.
• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field; equivalent work experience will also be considered.
• Experience with Deltek and/or Salesforce is strongly preferred.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong organizational and multitasking skills, with the ability to work under tight deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in all aspects of work.
• A proactive approach to problem-solving and process improvement.
Benefits
This is a full-time position with some potential for overtime. We offer a competitive compensation (commensurate with the candidate's level of skills and experience) and benefits package after 90 days.
Equal Opportunity Employer
We are committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.
How to Apply
To apply, please submit your resume and a cover letter detailing your relevant experience and interest in the position.
