We are seeking a responsible and experienced Administrator/Office Manager to join our construction and development company in Encino, California. This in-person role requires prior office experience and involves preparing, negotiating, and reviewing subcontractor proposals and contracts, as well as communicating with clients. The ideal candidate will have excellent attention to detail, strong communication skills, and the ability to identify potential risks while optimizing costs and ensuring compliance.
Location: Encino, CA (In-Person)
Schedule: Monday to Friday, 9 AM - 5 PM
Responsibilities:
• Process all payments, including subcontractors, vendors, and clients
• Communicate with vendors, clients, and subcontractors regarding payments and contracts
• Perform data entry and general accounting/administrative duties according to department deadlines
• Prepare subcontracts, Letters of Intent, and Purchase Orders
• Enter and manage the Schedule of Values
• Process subcontractor payments (Accounts Payable)
Qualifications:
• Experience in a similar role is required
• Strong work ethic with a commitment to accuracy and ownership of responsibilities
• Proficiency in Mac applications, including Word and Excel
• Experience with QuickBooks and the ability to learn new software programs
• Detail-oriented with a passion for accuracy
• Excellent verbal and written communication skills in English
• Strong customer service skills when interacting with vendors, customers, and employees
• Effective time management and organizational skills
• Ability to adapt to changing priorities in a fast-paced environment
• Tagalog-speaking is a plus, but all are welcome to apply!
We look forward to welcoming a dedicated professional to our team!
