Assistant Registrar
Job Description
The Assistant Registrar reports directly to the Registrar & Director of Institutional Research serving the student and faculty body alongside an Administrative Assistant and Associate Registrar. The Assistant Registrar oversees the curriculum process as it relates to course offerings and class schedules. This position manages the transfer credit process for pre-college credits and transfer student course evaluation. Working closely with the Provosts Office (undergraduate) and the Dean of Graduate Studies (graduate), this position manages and provides data and operational oversight to develop the Colleges curricula. The Assistant Registrar serves on a team where positive and supportive customer service is considered essential in addition to ethical management of student records, data, and other academic / operational areas.
Essential Duties SummaryPrimary Roles and Responsibilities
- Direct the curricular component of academic catalogue publication including maintenance of course submission form and collection/review of relevant curricular data
- Prepare reports for Curriculum Committee to review and establish upcoming academic year curriculum
- Manage the AirTable to produce the academic catalogue which includes course offering review, tracking of submissions, faculty website biographies, assign course numbers and publication
- Work with Marketing and Communications to update and publish the academic catalogue
- Maintain and disseminate the class schedule form to collect class meeting information from faculty
- Work with the Registrar to prepare class schedule for review and schedule classroom assignments
- Ensure complete and accurate maintenance of student academic records
- Operate with highest level of FERPA compliance and knowledge of higher education best practices
- Respond to individual DegreeVerify requests for student and alum verifications via the National Student Clearinghouse (NSC)
- Process individual change of enrollment status for students as sent by academic departments
- Work closely with Dean of Studies (undergraduate) and Graduate Studies (graduate) to ensure accurate student records and reporting especially program requirements, leaves of absence, probation/suspension, enrollment status, and other SISrelated matters
- Support the performing arts programs with department-level course registration and program requirements
- Work with admissions throughout the summer application process and initial transfer credit review
- Review transfer credit requests, evaluate official transcripts for transfer applicability, and apply transfer credits to student academic record
- Maintain current knowledge and trends and provide leadership surrounding transfer credit articulation
- Generate and provide ad hoc reports as requested to support curricular planning and other academic support needs
- Support operations of the Registrars Office including taking phone calls, responding to emails, and assisting students and faculty in person
- Serve as back-up for processes such as official transcript requests, add/drop data entry, AP / IB credit data entry, etc.
Required QualificationsRequired Qualifications
- Bachelors degree from an accredited institution, masters degree preferred
- Three to five years of significant and relevant higher education experience
- Proficient in academic publication work including curriculum, editing, and catalogue software
- Comprehensive experience with student information systems and related reporting software
- Strong understanding of various Microsoft Office applications (Access, Excel, Outlook) to perform essential functions
- Familiar with directly related higher education best practices
Abilities, Knowledge, and Skills
- High degree of accuracy and excellent attention to detail
- Strong interpersonal and communication skills
- Prioritize competing projects and balance multiple deadlines
- Establish and maintain a collegial and professional rapport with campus stakeholders
- Strong sense of time management including independent and collaborative work
- Maintain strict confidentiality in accordance with FERPA and other laws/regulations
- Take initiative to thrive in a team-centered working environment
- Maintain working knowledge of higher education practices and professional development opportunities
- Perform other duties as assigned
Preferred QualificationsPosting Number: S00401P
Open Date:
Close Date:
Open Until Filled: Yes
Salary: $65,000-$75,000
Special Instructions to Applicants
To apply, visit https://slc.peopleadmin.com/postings/2295
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