Our client, a growing commercial design firm is currently looking for a project coordinator to join their team in SF.
About the Role:
• Assist in preparation of Proposals for account managers
• Follow clean order procedure and convert a quote to sales order and create purchase orders
• Review all purchase orders for completeness using formal checklist process & send all purchase orders
• Check vendor acknowledgements and enter ship dates in Team Design
• Provide copies of sales orders and acknowledgements to Account managers.
• Communicate with vendors regarding orders and ship dates
• Track Orders and advise Sales & Project Mgr. of status using a Status Report
• Coordinate product arrival, delivery, and install dates and advise Account and Project Manager
• Prepare sales order for billing. Assist resolving past due invoicing and discrepancies.
• Review weekly the status of all outstanding billable and non-billable punch list items with Project Manager and Account Manager
• Attend weekly sales meeting and operation meetings to review order status
• Maintain project folders and perform ad hoc duties such as reception, mail or fax preparation or distribution, and acknowledging or receiving products
About You:
• A Bachelor's or Associate's degree
• Strong organizational skills with an entrepreneurial spirit
• Ability to prioritize in a fast-paced environment
• Proactive teammate with excellent communication skills
• Positive and upbeat personality
• Strong math and problem-solving skills
• Proven understanding of MS Office (Word and Excel)
• Meticulous attention to detail with a customer-centric approach to service
• Willing to learn and tackle new challenges
Qualified individuals who meet the above requirements should submit their resume in a work or pdf format to: Katherine Eskandanian-Yee: katherine@advisorey.com
